Field & Document Staff

SPUN is looking for a Field & Document Staff member to support our visa operations by handling visa application documentation, administrative tasks, and field assignments when needed. This role combines document management with on-the-ground operational support to ensure smooth and efficient visa processing. Candidates should be comfortable working on administrative tasks as well as traveling to relevant locations for operational needs.

Key Responsibilities

  • Prepare, review, and organize required documents for visa applications, ensuring accuracy and completeness.

  • Coordinate with Visa Officers and applicants to collect the necessary information and supporting documents.

  • Maintain an organized database of visa-related documents and records.

  • Assist with scheduling appointments, follow-ups, and other administrative tasks related to visa processing.

  • Collect, verify, and submit visa-related documents to government offices, embassies, or other relevant institutions when required.

  • Conduct in-person follow-ups with relevant authorities to support visa processing.

  • Provide logistical support for visa applicants, including accompanying them to designated locations when necessary.

  • Stay updated on visa requirements, application procedures, and relevant local regulations.

  • Communicate progress updates and report any issues encountered during administrative tasks or field assignments.

  • Perform other administrative and operational support tasks as needed.

Working Conditions

  • Role type: Fulltime

  • Working location: South Jakarta (Hybrid WFH + WFO)

Requirements

  • 1–2 years of experience in administration, document management, visa processing, field operations, or a related role. Fresh graduates are welcome to apply.

  • Strong organizational skills and attention to detail, particularly in handling documents and administrative records.

  • Good communication and interpersonal skills.

  • Basic conversational English is required.

  • Ability to work independently, adapt to changing priorities, and operate efficiently in a fast-paced environment.

  • Familiarity with local government procedures and regulations is a plus.

  • Willingness to travel locally and handle field assignments when required.

  • Having a valid SIM C and being able to ride a motorcycle is a plus.

How to apply

Send your latest resume to hr@spun.global with the subject: Visa Officer - [Your Full Name], OR
Submit your application through this link.